We're updating our Sports Club Framework

We have around 100 sports clubs in Monash that use Council facilities through a lease, licence or seasonal allocation.

This framework helps make sure facilities are allocated in a consistent and transparent way.

We want to work together with clubs to achieve a shared vision for how local sport can benefit the community. The framework's goal is to have a criteria helps sports clubs create:

  • healthy, safe and family-friendly spaces,
  • include more people in sport, and
  • operate more efficiently and sustainably.

In response to feedback we heard in 2024, the draft framework has:

  • Simplified and reduced criteria

    These criteria:

    • are clearer and easier for clubs to achieve
    • aim to reduce administrative burden for clubs

  • Optional Silver and Gold levels

    Which clubs can choose to qualify for, and are:

    • flexible (rather than one size fits all)
    • fairer for clubs of different sizes

  • Incentives

    • for clubs who want to go above and beyond mandatory requirements

This framework applies to sports clubs and associations that use Council facilities through:

  • a lease
  • a licence
  • a seasonal allocation

It does not apply to casual hires, hall hires, visiting teams, land-only leasees or preseason training bookings.

Mandatory requirements

Clubs must meet the mandatory requirements each year to be eligible for access to Council sportsgrounds and pavilions, and to comply with their tenancy agreement.

Opt-in levels (Silver/Gold)

Clubs can choose to self-assess and go beyond the mandatory requirements to receive additional incentives such as discounts on tenancy fees.

You can download the draft framework criteria from the document library.

Meeting the framework helps clubs:

  • secure ongoing access to facilities
  • receive further subsidy of their tenancy fees
  • attract more members
  • create healthy, welcoming environments
  • strengthen long term sustainability.

In 2024 we consulted on an early draft of this framework called the Active Monash Sports Club Framework.

Clubs told us they needed a more supportive framework with less administrative burden and more flexible standards.

As a result, the new framework includes:

  • clearer mandatory requirements to access Council sport facilities
  • fewer criteria
  • an opt-in model for Silver and Gold levels
  • more incentives for meeting the optional criteria, such as discounts on fees.

Read more about the changes in the February 2026 Council Meeting report.

How can I have my say?

We are inviting you to provide your feedback on the draft framework. Complete the survey below or upload a club submission.

You can download the draft framework from our document library.

Click the 'follow' button at the top of the page to be kept up to date on the framework.

To adopt a new Sports Club Framework that supports community participation in Monash sporting clubs.

  • The criteria to qualify for Silver and Gold status
  • Silver and Gold level incentives
  • Mandatory level requirements to access Council facilities
  • Mandatory Council requirements under the Council Plan, Health and Wellbeing Plan, Gender Equity Framework and Gambling Harm Policy
  • State Government policy requirements, for example Fair Access Policy

We will consider your feedback and finalise the framework before going to Council for endorsement.

You can provide your feedback by completing the online survey by 11.59pm, Wednesday 20 May.

You can also write to the Recreation Services team, City of Monash, PO Box 1, Glen Waverley, Victoria 3150 or email recreation@monash.vic.gov.au

You can also upload a submission on behalf of a sporting club.

We welcome feedback from multiple club representatives, including:

  • club committees
  • club members
  • players
  • families
  • volunteers

Timeline

  • Timeline item 1 - complete

    Draft Framework Refresh presented to Council

    June 2024

    Council endorsement of Active Monash Sports Club Framework Refresh for community consultation.

  • Timeline item 2 - complete

    Community consultation

    July - August 2024

    Consultation on the Active Monash Sports Cub Framework.

  • Timeline item 3 - complete

    Review of feedback

    August-September 2024

  • Timeline item 4 - complete

    Incorporation of feedback for the framework

    2025

  • Timeline item 5 - active

    Consultation on new framework

    22 April - 20 May 2026

  • Timeline item 6 - incomplete

    Final framework presented to Council for endorsement

    By July 2026